Comment on the proposed lease of City-owned property in Retreat

About

In accordance with the Municipal Asset Transfer Regulations R878/2008 and Sections 16.6 and 12.5 of the Management of certain of the City of Cape Town’s Immovable Property Policy (adopted by Council on 26 August 2010 C54/08/10), we are considering granting the rights to manage the following property:

We are considering leasing the above-mentioned property to the Haven Night Shelter (an NPO) for a period of 10 years at an annual rental of approximately R1,195.00 (excluding VAT of 15%) for the provision of shelter and developmental programmes aimed at supporting the successful reintegration of individuals who previously slept rough on the streets into society.

A formal agreement between the City and the Haven Night Shelter will allow the use of the property for these purposes.

In terms of section 17 of the Local Government: Municipal Systems Act, Act 32 of 2000, you can submit comments to the municipality in respect of the proposed lease.

Call for alternatives

In order to comply with the competitive requirement of the MATR, the advert will include a call for alternatives, including the following:

• The call for alternatives will not be limited to a single pre-identified bidder. It will enable multiple bidders to submit a proposal.
• Alternative proposals should meet the following criteria:
• Operate a shelter for rough sleepers that provides accommodation, meals and social care services.
• Develop a personal developmental plan (PDP) for each of the residents within 72 hours of admission to the shelter.
• Provide developmental programmes to rough sleepers accommodated at the shelter.
• Develop and implement an exit strategy for residents at the shelter.
• Assist with reintegration and relocation of former rough sleepers

Any alternative proposals must include the following supporting documents:

Supporting documents

Business plan

• Executive summary/introduction of the NPO
• Name of the NPO identified
• Background information about the NPO
• Vision of the NPO
• Mission statement of the NPO
• Objectives of the NPO
• Strengths and key competencies of the NPO
• Overall goal of the NPO
• NPO SWOT analysis

Management plan

• NPO database of networks and partnerships
• NPO operational plan
• Previous experience in running a shelter/safe space
• Previous experience in delivery of developmental services to people who are sleeping rough on the streets

Copy of the constitution

• Body corporate
• Executive committee meetings
• Membership and annual general meetings (AGM)
• Management
• Alteration of the constitution
• Dissolution
• Adoption of the constitution

NPO management structure

• Executive committee/board identified
• Different committees or staff members identified
• Reporting lines identified
• Functions of various staff members are stipulated
• Organisation’s organogram included
• Relevant NPO policies

NPO sustainability plan

• NPO budget breakdown
• NPO marketing strategy
• NPO audited financial statements/reports

NPO staff profiles with copies of certified educational qualifications

• Highest post matric qualification
• Certified copies of ID documents for all staff members and volunteers
• CVs for staff members and volunteers
• Minimum 3 years’ NPO working experience in social development or with people living on the street
• Certificates in community development or relevant

Updated tax clearance certificate

• NPO SARS proof of tax exemption

Letter/s of recommendation

• Letter of recommendation from residents, community forums and community leaders

Submit your comment

Submit your comments via the following channels:

Online: Add Comment

Email: Email your comments and/or alternative proposals to chantal.krull@capetown.gov.za.

Delivery: Deliver your written comments by hand to the address below during office hours (weekdays, 08:30-15:00):

For attention: Chantal Krüll

Tender Office

Second Floor, Tower Block

Cape Town Civic Centre

12 Hertzog Boulevard

Cape Town

PLEASE NOTE: Our Public Participation Unit will assist you if you would like to submit comments but have a disability or are unable to read or write. See contact details below.

Anthea Bendie

Telephone: 021 400 1450

Email: Anthea.Bendie@capetown.gov.za

Contact us

For more information and general enquiries, contact:

Chantal Krüll

Telephone (Weekdays, 08:30 – 15:00): 021 400 3705

Email: chantal.krull@capetown.gov.za